Lately I seem to be getting into some discussions with mid-sized and SMB type companies that want to use social media and conversational media in their day-to-day operations both internally and with their customers. I’ll define a mid-size company as anyone with over 50 employees.

A lot of the relevance of social media including blogging, LinkedIn, Facebook and even Twitter are not lost on these businesses at all. Many of these mostly privately run companies have been started by their senior executive or perhaps by one of the executive’s relatives (dad/grandfather usually) and current management keeps building on past success. Frequently they are middle-aged and they usually have children often in their teens or even college age. These millennial’s are tech savvy and they might hear about the latest Facebook app from them. Or they might hear how their competitor is using LinkedIn to connect with prospects, etc.

The question that I hear at least once in the conversation is “how do I control it once the genie is let out”? My response is you may not be able to control it 100 percent but you can certainly put some guidelines or policies around it for your employees.

Here are 5 simple and easy-to-implement social media and conversational media policies, guidelines and practices that you should consider for yourself, staff or business:

• Respect yourself and others when writing blogs or posting comments or communicating by Facebook. Consider your language and state of mind when writing. If you disagree with someone’s point of view try being diplomatic rather than pugilistic.
• Don’t curmudgeon your competition. It usually doesn’t result in anything positive for your business.
• Stay away from commenting on legal or financial matters that may affect you, your company or your business partners.
• Don’t try to mask or cover up who you are. It’s too easy to track where and to whom comments actually come from.  Remember the comments posted by John Mackey, the CEO of Whole Foods. He was eventually uncovered.
• Employ basic common sense and good judgment. Don’t publish items that are not yours. Stick to what you know and ask questions about what you don’t.

Lastly, and this is not a policy exactly, keep everything simple – especially because you are a small or medium size business. Don’t try to tackle all the social networking and conversational media applications at one time. Build your expertise in pieces.

And the above certainly can apply to larger – publicly oriented enterprises as well – it just might be more formalized.

Last week I wrote about what I learned from talking to 25 companies on how social media was being used by them individually, as well as how they used it to enhance their business alliances and partnerships. Mostly I discussed the partnering aspects.

I thought that this week I would back up a little and discuss 5 points to consider when building out a social media program for your business.

• First, with any business initiative, start with a vision, plan, and mission. Sounds like a lot, but this could be a few paragraphs or one-pager. You already have a business plan (I assume), so this is just meant to complement it Not complicate it. Try to answer – “What is my prime purpose in using social media?” Influence customers to buy, provide better customer service and experience, build a new lead channel, etc. Then build your one-pager. Your prime purpose may change or expand in a year, so understand that this is dynamic.
• Second, if you’re not top management, then the above will not be very credible until the owners or senior management buy into it. Social media has the ability to touch and influence almost every area of your business operation, as sales, marketing, HR will all be affected by your strategy. You will need multiple layers of support to get this started – but not necessarily everyone.
• Third, think about how your vision will be turned into policy and action. You will need to establish some policies and guidelines about what’s inbounds and what’s out of bounds in your social media strategy. For instance, what guidelines do you need to establish around talking about new products or internal affairs or finances. These are important areas that can affect you legally, financially, and in your ability to compete.
• Fourth, can you track who’s saying or writing what? And what help or guidance are you providing them? What tools, training and programs might help them help your customers or clients better, or do their job better? There’s a lot of territory to cover on this fourth bullet and my next blog will talk about how to help you get connected to the right resources.
• Fifth, and this is the one I like least, but is necessary. What are the consequences for breaking policy? Even in LinkedIn, some groups have policies that do not allow links in their discussions. Most groups don’t, but those that do will or can expel you from the group. LinkedIn itself has certain policies that will be cause for your expulsion. If you plan to have consequences, then make sure they’re communicated well and backed up with adequate training. This topic alone is worthy of another blog and I would appreciate other thoughts on the subject.

As examples of how to get started or just start your thinking along these lines, take a look at IBM’s guidelines. Or check out Sun Microsystem’s guidelines – one of my former employers – where the CEO has (or had) a highly readable and followable blog. Since Sun is in the midst of being purchased by Oracle, I’m not sure where his future writings will go, but it might be worthy to check out his past material at http://blogs.sun.com/jonathan/ as an example of an executive communication blog.

Look forward to your comments and thoughts.

Over the past 3 months I’ve talked to over 25 companies primarily in the Business-to-Business (B2B) space and mostly technology companies (software and hardware).

 Specifically, I was asking questions including:

• What types of traditional marketing activities are you maintaining (webinars, website development, paper-based sales and marketing collateral, seminars, etc.)?
• What types of digital marketing activities are you engaged in (blogs, Twitter, LinkedIn lead generation, Facebook, partner driven digital marketing, SEO/SEM, etc.)?
• Are you combining the two disciplines and in what ways?

 The types of responses were a little surprising as I thought there would be more push toward exercising these emerging techniques around digital marketing.

 What I found was the following in regards to digital marketing:

1. Most companies were taking a wait-and-see strategy. That is they were waiting to see what their partners or competitors were doing before they invested a lot of time and effort.
2. They were unclear about the ROI from digital marketing activities. Some said that they didn’t see any early returns from looking at how their market was engaged in these activities.
3. They were indeed monitoring digital trends and activities – usually informally – until the time they thought would be appropriate for them to take the plunge.
4. In general, they didn’t see the value in Twitter but did see some value in LinkedIn – as this was a professional community – one that they could have meaningful discussions through. However, even with LinkedIn, almost none of them had anything truly formal going on.
5. There seemed to be an executive gap. Mid-level managers and rank and file employees were more apt to use informal social media communication than senior management. Security and trust were important issues at the senior level.

There were some clear trends that I plan on illustrating in some follow-up blogs and reports, but this is a quick readout of what I found.  Keep in touch or sign up for my future reports.

And please add your comments as I’d appreciate what you’ve found.

Note to above: About 15 of these discussions were formal – that is they followed a prescribed set of questions that lasted approximately one hour. Discussions with the remaining 10 companies were more informal although in general the same types of questions were asked.

And there are always more than a few good articles at B2B Magazine for which I used their logo as an illustration above.

After taking the Labor Day week off, it’s back to writing my regular weekly blog and maybe even catching up sometime by doubling up on my blog one week soon.

In any case, this is a continuation of the theme of 5’s on alliance building and partnerships. This one focused on Alliance Warning Signs. So here are several of my favorite warning signs. I look forward to reading about yours.

I think there are quite a few warning signs that alliance managers have to be aware of. Part of the problem in any relationship, personal or business, is recognizing which ones are most telling and which ones appear to be important but can be dismissed. Some apparently troubling signs initially can actually be double entendres.  Notice how each of these signs can be interpreted differently and produce equally positive or negative results.

Significant Financial Changes: this is easier to read when your alliance partner is a publicly traded company. Earnings reports, stock prices, etc are powerful barometers of business performance. A couple of quarters of negative earnings can spell cutbacks or imply customer defections. On the other hand, perhaps poor earnings were due to an inflated acquisition or writedown. So it’s important to look at the situation thoroughly. Even if it is negative, it might turn out that your partner will turn to their best partnerships and if you’re in that class then indeed this could easily turn out to be a clear win for you – especially if they make a comeback.

Senior Management Change: this is an obvious caution sign. New CEO’s often bring in teams that are more closely aligned to their past history and strategy. If your new partner CEO had a closer relationship with your competitor for instance, that could easily spell trouble, especially if your relationship is not well secured. On the other hand, change in upper management could just as well be a plus for you if the tenor of the new team has a positive past with you or your company.

Internal Turnover: always be on the look out for internal changes, especially when it comes to either the key people you deal with or other key influencers on your partner’s team. On the other hand again, if you’ve been stagnating lately with some of your partner’s counterparts – a change could be just what the doctor ordered.

Customer Complaints: perhaps the number one area of caution is when a joint customer is undergoing issues with your partner or their products or services, particularly if those problems also impact you and that same customer. Nothing seems to derail a partnership more than a customer with problems. On the other hand, solving customer issues with your partner quickly can be a powerful force for your future joint efforts and forge an enduring bond.

Significant Market Condition Changes or Major New Competitors: we’ve seen a lot of this occurring over the past 12- 18 months. Many companies quickly righted their ship while others slowly struggled and muddled through these business situations. Most importantly, negative economic and competitive situations will always arise. It’s how you work through them with your partner that ultimately matters most and getting through some tough and trying situations usually builds character and a lasting relationship in the long run.

Let me know what your favorites are.

Of course, I thought this was pretty cool.  As I learned more about what they were doing and why, I became intrigued and enlightened. I was not expecting this kind of behavior especially from a bank with the word Royal in it. I guess it seemed like an oxymoron at the time. I was used to hearing this level of modern thinking coming out of the likes of Wells Fargo, who at the time and over the years has been equated with one of the most progressive technological banks in the world. Indeed, Wells Fargo initially had the most Internet banking users and of course one of the best online experiences as the Internet was incorporated into financial services in the 90’s.

As a result of something I’m working on, I had occasion to re-enlighten myself on what RBC was doing. Their latest contest features a “Do-Over” video challenge for the best advice on starting school over again. There were 3 student winners in Canada, each receiving $10,000. OK, the Royal Bank of Canada is quite profitable and managed to escape relatively unscathed from the financial debacle. I believe their total losses were less than $10 billion. So $10,000 is not a lot of cash to give away.

But really, what’s more interesting is the fact that RBC took an active role in using web 2.0 to connect with young people and to get their input into their system. RBC started when the use of these social internet mediums was still in its quite early stages. And they began when there were mixed concerns about how to manage and monitor it in the event of negative backlash or comments directed at or to the bank.

They’ve made it a success. I can’t say that RBC is the de-facto standard when it comes to the use of social media technology, but they’ve come a long way while there has been such negativism and adversity in the banking world. I’ve been equally impressed with their commitment to green and the environment, community service, and a recent revamping of their entire online experience. They now service 3 million online customers. All pretty heady doings from a bank with such a stuffy name.

RBC does operate in the U.S. as Centura Bank and RBC Bank USA and I cannot speak to that aspect of things. I certainly would be interested in hearing your comments on social media in financial services.

I’ve been in some discussions with a half dozen partners of one of our top technology companies. The purpose of these discussions is to look at best practices and how this partner group can improve in this tough economic climate.

While I have another 6 more discussions to go, here are some early returns in how they are using conversational media techniques and social networking to improve their presence – not only from the perspective of their partnering aspect, but also how they are using it in general.

Two points of clarification – the partner ecosystem that I’ve talked to is primarily focused on business-to-business (B2B) and they include both private (< $100M in revenue) companies and one large public company. All the private companies have been in business 2 or more years and would be considered successful and fast growing in their specific area.

As part of the project that I’m working on, there are another half dozen companies I will talk to that will include more public companies in the mix. So that may alter some of the following conclusions. But here’s what I can tell you so far, at least from the perspective of the non-public companies.

• They all want to use LinkedIn, Facebook, Twitter and YouTube to a much greater degree, but it must serve their business purpose of course.
• They feel that they are just scratching the surface.
• They are engaging in, acquiring or employing internal resources to learn and explore more of the possibilities in regards to employing some of these social networking techniques.
• They do not have a clear set of goals in mind about which social networking technique is best, under what situation or for what purpose.
• They feel that there is a lot more to accomplish with social media and their common partner, and they will look to their primary common partner for more help, support, guidance and cooperative business social networking in the future.

Whether it’s the current economic atmosphere or not, all of them want to employ these techniques to open up new channels of customer contact and eventual revenue. Customer contact is a primary motivation for everyone.

While I will be sharing more of these general findings in the future, I’d like to summarize this in 3 points:

   -  We are quite early in the cycle of using social networking with a specific business “revenue” goal in mind. But we are closer to using LinkedIn, for instance, to acquire or talk to new prospects and perhaps get professional feedback on our product or service.

  -  There is still minimal hard business evidence to look at which will firmly guide us right now.

  -  And no one wants to be left out of the game!

More to come on this subject soon.

In the 90’s, I had the opportunity to represent AT&T in one of the first Information Technology (IT) benchmarking studies facilitated by the Nolan, Norton Co. The two founders and principals of the company were David Norton and Dick Nolan. David Norton became famous for his development and use of the balanced scorecard while Dick Nolan was one of the leading professors of Information Management at Harvard. Their company Nolan, Norton Company eventually was bought out by KPMG – but I believe it may be independent again or at least reincarnated.

Our 9 month IT benchmarking study that was geared to highlight IT best practices (world-class best practices actually) was conducted with around 10 companies including Boeing, American Airlines, Canadian Imperial Bank of Canada, Sprint, Ford, etc. We used a number of techniques and as I recall it was an initial exposure to David Norton’s balanced scorecard which had just come out about that time. You can read more about it below and there is The Balanced Scorecard Institute for further information.

Applied to partnering, alliance managers can use these principles to measure:

• Partnership financial performance
• Customer satisfaction and increased customer interaction
• Internal learning through understanding of complementary products and services
• Process improvement through incorporation of best partner practices

Those 4 important balances apply to alliances and partnerships in the following way:

1. Process: Too much process and paperwork can overrun the alliance with unnecessary bureaucracy. Too little and there is not enough of a framework to work within. Having a defined go-to-market partner framework puts boundaries around where to focus.
2. Management: Too much executive interference may kill off the groundswell and viral effect while too little will surely doom its failure as evidence of no real commitment between the partners.
3. Customer Interaction: Too much customer interaction early on in the relationship will result in lack of focus and potentially dissatisfied clients especially if the partners paint the expectations too high. Too few early customers will stall the partnership from lack of concrete success stories and references. Early customer interaction can also help drive new areas of co-innovation that might go seemingly unnoticed.
4. Financial Results: Expectations that are set too high, too early will damage the credibility of the partnership, while too few results ends in a non-start eventually. It’s also important to build a compensation neutral programs with early incentives for both partners so that the line sales people that drive the success of the deals are appropriately compensated. That’s a subject of its own – but is quite important in the overall financial success of most partner driven relationship.

In summary, partnerships naturally imply balance, not necessarily in exactly equal amounts, but more in terms of relative commitment. Lastly, using a balanced scorecard approach can be an important lens into looking at your valuable partnerships and is another way to make sure that partnership success can be equivalently measured and improved.

For more information around the Balanced Scorecard
What is the balanced scorecard?
The balanced scorecard is a strategic planning and management system that is widely applicable to organizations regardless of size or type of business. The system, extensively used in business and industry, government, and nonprofit organizations worldwide, provides a method of aligning business activities to the vision and strategy of the organization, improving internal and external communications, and monitoring organization performance against strategic goals.

Some of my efforts have come in the form of attending events such as the Search Engine Strategies conference (March, NY), or Federated Media’s Conversational Media Summit (June, NY), or a Mashable meetup, or working with a business client, or business association colleagues such as MENG – Marketing Executives Networking Group and ASAP – the Association of Strategic Alliance Professionals.

There’s not too much in the way of resources out there that can be of a lot of value since some of these social media capabilities are relatively new or at least relatively unexplored when it comes to B2B alliances and partnerships and how they can be expanded and improved through the judicious use of social media activities. Where I’ve found resources, I will make them known, as there are a some.

So over the next several blogs I will be putting together a series of what’s going on in this area compiled from input and presentations at conferences by companies including Intel, as well as conversations from alliance, marketing (traditional and digital marketers), and sales professionals and executives in my network. I will attempt to capture Best Practices (where there are some early BP indications) and point you to a half dozen resources and places to look for information or expertise.

I may ask you and my larger network to take a survey on what you think and what you are experiencing.

These upcoming blogs will address the following questions when it comes to social media, web2.0 and alliances:

• What is Social Media and Web 2.0’s impact on the strategic alliance process and partnering?
• How can it be used effectively with channels?
• How does it integrate into the traditional partner marketing and business development process?
• Which social media and Web 2.0 strategies are more partner effective and in what situations?
• What are some case studies and who are the successes in using social media and Web 2.0 to improve partnering?
• Who or what failed and why?
• What is the cost and ROI of using social media and Web 2.0 for partnering and how does one measure it?
• Is there an opportunity (lost) cost of doing nothing?
• How do business partners maintain control and are there specific partner rules of social media engagement?
• Who or where can you turn to for help?

As this progresses, I will put the information into a whitepaper for easier reading. So if you would like, send me an email or sign up for my updates on these findings and a complete whitepaper and I will be happy to forward it to you.

Lastly, and just as importantly, if you are interested in discussing, questioning or being a part of the input, let me know.  Or just comment below if you have thoughts.

If for no other reason than its viral spread, this story is worthy of one more comment. As of this morning, this better-than-average you tube video had close to 3.5 million hits and and a whopping 16,207 comments.

I saw this you tube video this weekend while working on a website with my brother-in-law and his wife. He’s a doctor and she is a physicians assistant, so neither of them are tech or social media gurus, but general users of these social mediums. As we were working, she came in to say we had to check out this cool video which she heard about on the news. After a few crack ups, we talked about how damaging this is to United’s reputation and the effect that a $3,500 damaged guitar can have on a $19 billion corporation that employs 53,000 and operates 3,300 flights a day, transporting over 65,000 daily passengers (4 million a year). To put the story in perspective, earlier this month, the LA Times wrote the following:

“In spring 2008, DaveCarroll and company headed from Halifax, Nova Scotia, to Omaha, by way of (shudder now, frequent fliers) Chicago. Just after landing at O’Hare airport, says Carroll, one of his bandmates and another passenger looked out their windows and saw baggage handlers heaving around guitars with wanton disregard. Carroll says he complained immediately to three flight attendants, but was met with indifference. Some time after arrival in Nebraska, Carroll says, he discovered that, sure enough, the base of his 710 Taylor acoustic guitar had been smashed.

But he had gigs to play, so he found a way to do that. As Carroll acknowledges, he didn’t attempt to complain again until beginning his return flight a week later. Over the following days, weeks and months, Carroll made many phone calls to United representatives in Chicago and (who didn’t see this coming?) India, but basically he says United did nothing for him. Meanwhile, Carroll spent $1,200 getting the guitar repaired “to a state that it plays well but has lost much of what made it special.”

The capping blow, Carroll says, was an e-mail from a Ms. Irlweg, who denied his claim for compensation because he didn’t complain in the right place, or at the right time. The airline wouldn’t even give him $1,200 in travel vouchers, Carroll contends. So he vowed a sort of musical revenge — not one protest song, not two, but three, with a video for each, all to be posted on the Web. Carroll says he told Ms. Irlweg all about it, but got the usual response.”

Here are the links to the video and to the full article in the Los Angeles Times.

http://www.youtube.com/watch?v=5YGc4zOqozo

http://travel.latimes.com/daily-deal-blog/index.php/smashed-guitar-youtu-4850/

And here’s the link to United’s 12 Point Customer Commitment - http://www.united.com/page/article/1,,1505,00.html?navSource=Dropdown07&linkTitle=ourcustomer. 

Clearly, three of these 12 items are at issue in how they responded to Mr. Carroll.

From a marketing and social media standpoint, the amazing thing is how quickly this spread, from the original you tube video, to a newspaper article, to TV news and finally it’s near dominating effect on the United brand. I’m certainly not the first to comment on the marketing effects that this has on United and won’t be the last. More importantly, there is clearly a lot of triage and damage control that a company like United needs to be engaging in and that is reflective of any company that touches millions of customers. Any high-touch, million-plus, customer oriented companies must have a team and program in place ready to cope with any issue of this magnitude. I also realize that, thank God, this is not a plane crash, but you would think that United would already be well experienced with how to deal with major negative publicity and would have the wheels rolling so to speak.

This episode continues to illustrate to me that in this highly connected world we live in, the effect of one individual can be enormous. From a technology standpoint, I recall the issues Intel had with their processor’s incorrect math about 10 years ago. I think if that occurred today, Intel would have been addressing a much more severe reputational problem simply because of the immediacy that social networking brings to the table. The bottom line today is that companies clearly need to have a social media triage plan in place to address issues that may mushroom beyond the scope of normal expectation and hopefully use social media as a mechanism to improve quality and customer satisfaction before issues like this come up.

And The Race Is On!

After developing and selling technology for the capital markets and financial services industry, I’ve learned some things about the value of real-time information. The same now seems to hold true for online social information sharing. Let me explain what I mean.

In the world of capital markets which includes brokerages and wirehouses, such as Morgan Stanley, and traditional banks such as Bank of America and Citi, real time information becomes an incredibly valuable commodity (or more precisely necessity). First, the aggregators and distributors of capital markets real time information include the likes of mega-info companies including Thomson-Reuters and Bloomberg. Second, some of the suppliers of this data include stock exchanges such as NYSE. And third, the users of this information include financial traders, mutual fund managers, wealth managers and financial advisors – to name a few. Those users or recipients of this real time information spend a lot of money on purchasing and employing this data to give them an edge about a company or fund that they might invest in (or not).

What is evolving analogously in the world of social media is quite similar. While instant messaging was the early leader in delivering real time interpersonal information, it’s the advent of Twitter that is really making this a potential business phenomenon and necessity. Twitter is the supplier of all this instant opinion information.

Just recently, Microsoft and Facebook announced initiatives to aggregate and promote Twitter information. They are the equivalent to Thomson-Reuters at this point. Of course Facebook, not to be outdone, would also like to be a competitive supplier in this market and is now allowing some real time views (aka status updates) of information posted by its 200 million users to be more publicly accessible. While Microsoft, through its new Bing search engine, is providing an index to the most followed Twitterer’s , bringing Twitter information to its search engine in less than a minute (near enough to real time).

So why is this trend important? It may provide businesses and marketers the ability to look at consumer interests, buying patterns and the effects of new product releases in near instantaneous fashion.

There is one issue that should be important to everyone. In the world of capital markets, real time information is about stocks and investments for the most part – relatively innocuous from a personal standpoint. However, in the world of Twitter and Facebook, the information is about us and our behavior. This type of real time market segmentation information has the potential to infringe on our privacy rights. Many of us have already seen our personal data being used for purposes that go beyond our consent. So while I look forward to the next wave of social media progress, we also need to be vigilant in how this affects our social communities and privacy.

Current Trends for Facebook and Twitter