Last week I wrote about what I learned from talking to 25 companies on how social media was being used by them individually, as well as how they used it to enhance their business alliances and partnerships. Mostly I discussed the partnering aspects.

I thought that this week I would back up a little and discuss 5 points to consider when building out a social media program for your business.

• First, with any business initiative, start with a vision, plan, and mission. Sounds like a lot, but this could be a few paragraphs or one-pager. You already have a business plan (I assume), so this is just meant to complement it Not complicate it. Try to answer – “What is my prime purpose in using social media?” Influence customers to buy, provide better customer service and experience, build a new lead channel, etc. Then build your one-pager. Your prime purpose may change or expand in a year, so understand that this is dynamic.
• Second, if you’re not top management, then the above will not be very credible until the owners or senior management buy into it. Social media has the ability to touch and influence almost every area of your business operation, as sales, marketing, HR will all be affected by your strategy. You will need multiple layers of support to get this started – but not necessarily everyone.
• Third, think about how your vision will be turned into policy and action. You will need to establish some policies and guidelines about what’s inbounds and what’s out of bounds in your social media strategy. For instance, what guidelines do you need to establish around talking about new products or internal affairs or finances. These are important areas that can affect you legally, financially, and in your ability to compete.
• Fourth, can you track who’s saying or writing what? And what help or guidance are you providing them? What tools, training and programs might help them help your customers or clients better, or do their job better? There’s a lot of territory to cover on this fourth bullet and my next blog will talk about how to help you get connected to the right resources.
• Fifth, and this is the one I like least, but is necessary. What are the consequences for breaking policy? Even in LinkedIn, some groups have policies that do not allow links in their discussions. Most groups don’t, but those that do will or can expel you from the group. LinkedIn itself has certain policies that will be cause for your expulsion. If you plan to have consequences, then make sure they’re communicated well and backed up with adequate training. This topic alone is worthy of another blog and I would appreciate other thoughts on the subject.

As examples of how to get started or just start your thinking along these lines, take a look at IBM’s guidelines. Or check out Sun Microsystem’s guidelines – one of my former employers – where the CEO has (or had) a highly readable and followable blog. Since Sun is in the midst of being purchased by Oracle, I’m not sure where his future writings will go, but it might be worthy to check out his past material at http://blogs.sun.com/jonathan/ as an example of an executive communication blog.

Look forward to your comments and thoughts.

Over the past 3 months I’ve talked to over 25 companies primarily in the Business-to-Business (B2B) space and mostly technology companies (software and hardware).

 Specifically, I was asking questions including:

• What types of traditional marketing activities are you maintaining (webinars, website development, paper-based sales and marketing collateral, seminars, etc.)?
• What types of digital marketing activities are you engaged in (blogs, Twitter, LinkedIn lead generation, Facebook, partner driven digital marketing, SEO/SEM, etc.)?
• Are you combining the two disciplines and in what ways?

 The types of responses were a little surprising as I thought there would be more push toward exercising these emerging techniques around digital marketing.

 What I found was the following in regards to digital marketing:

1. Most companies were taking a wait-and-see strategy. That is they were waiting to see what their partners or competitors were doing before they invested a lot of time and effort.
2. They were unclear about the ROI from digital marketing activities. Some said that they didn’t see any early returns from looking at how their market was engaged in these activities.
3. They were indeed monitoring digital trends and activities – usually informally – until the time they thought would be appropriate for them to take the plunge.
4. In general, they didn’t see the value in Twitter but did see some value in LinkedIn – as this was a professional community – one that they could have meaningful discussions through. However, even with LinkedIn, almost none of them had anything truly formal going on.
5. There seemed to be an executive gap. Mid-level managers and rank and file employees were more apt to use informal social media communication than senior management. Security and trust were important issues at the senior level.

There were some clear trends that I plan on illustrating in some follow-up blogs and reports, but this is a quick readout of what I found.  Keep in touch or sign up for my future reports.

And please add your comments as I’d appreciate what you’ve found.

Note to above: About 15 of these discussions were formal – that is they followed a prescribed set of questions that lasted approximately one hour. Discussions with the remaining 10 companies were more informal although in general the same types of questions were asked.

And there are always more than a few good articles at B2B Magazine for which I used their logo as an illustration above.

I’ve been in some discussions with a half dozen partners of one of our top technology companies. The purpose of these discussions is to look at best practices and how this partner group can improve in this tough economic climate.

While I have another 6 more discussions to go, here are some early returns in how they are using conversational media techniques and social networking to improve their presence – not only from the perspective of their partnering aspect, but also how they are using it in general.

Two points of clarification – the partner ecosystem that I’ve talked to is primarily focused on business-to-business (B2B) and they include both private (< $100M in revenue) companies and one large public company. All the private companies have been in business 2 or more years and would be considered successful and fast growing in their specific area.

As part of the project that I’m working on, there are another half dozen companies I will talk to that will include more public companies in the mix. So that may alter some of the following conclusions. But here’s what I can tell you so far, at least from the perspective of the non-public companies.

• They all want to use LinkedIn, Facebook, Twitter and YouTube to a much greater degree, but it must serve their business purpose of course.
• They feel that they are just scratching the surface.
• They are engaging in, acquiring or employing internal resources to learn and explore more of the possibilities in regards to employing some of these social networking techniques.
• They do not have a clear set of goals in mind about which social networking technique is best, under what situation or for what purpose.
• They feel that there is a lot more to accomplish with social media and their common partner, and they will look to their primary common partner for more help, support, guidance and cooperative business social networking in the future.

Whether it’s the current economic atmosphere or not, all of them want to employ these techniques to open up new channels of customer contact and eventual revenue. Customer contact is a primary motivation for everyone.

While I will be sharing more of these general findings in the future, I’d like to summarize this in 3 points:

   -  We are quite early in the cycle of using social networking with a specific business “revenue” goal in mind. But we are closer to using LinkedIn, for instance, to acquire or talk to new prospects and perhaps get professional feedback on our product or service.

  -  There is still minimal hard business evidence to look at which will firmly guide us right now.

  -  And no one wants to be left out of the game!

More to come on this subject soon.

And I collided with a few former and always interestingly-challenging former colleagues of mine via Sun Microsystems, one of whom also lived in SF (lives in NYC today) and another who went to Stanford. It’s funny how this pseudo-diatribe over a little geography can stimulate so much intellectual and geographical fervor.

Although I lived in San Francisco for 7 years – and it’s still my favorite city outside of New York – it was pretty hard to compete with all the goings on around marketing and technology- at least for this week – in NY. 

For me at least, it started with 2 days at the distinguished Hudson Theater  in the Millennium Hotel where Federated Media managed to do it up by having their Summit on Conversational Marketing (aka social media). Quite a few West-Coasters were there including their own CEO from the Bay Area’s Marin County, John Battelle, as well as Reid Hoffman, CEO of LinkedIn, a VP of Marketing for Intel, etc, etc. It was this kind of bi-coastal digital marketing interaction that made the week that much more stimulating.

Monday night actually ended with me attending my MENG, Marketing Executives Network Group, meeting at the Met Life Building where I listened to the CEO of Crenshaw Communications discuss the latest issues and trends in Public Relations. But more on PR in another blog as it’s worthy of one.

This week is Internet Week NY, so catch some of it if you still can, as it actually ends Monday night the 8^th.  It’s great to be part of an environment that is hi-energy and on point when it comes to the world of media and communications. And I must admit, there is a big piece of me that is still San Francisco. 

Enjoy everyone!